Protocol/Events Officer

Vacancy title:
Protocol/Events Officer

[ Type: FULL TIME , Industry: Banking , Category: Restaurant & Hospitality ]

Jobs at:

Bank of Zambia

Deadline of this Job:
Thursday, May 02 2024

Duty Station:
Within Zambia , Lusaka, South – Central Africa

JOB DETAILS:
Employment opportunity

PROTOCOL/EVENTS OFFICER (1 POST)
GRADE: BoZU4

Job Purpose
Provide protocol, hospitality and event management services aimed at promoting and sustaining the desired image of the Bank.

Main Accountabilities
• Facilitate timely processing of all official travel arrangements for the Bank, for the Board members, staff and the Bank’s non-resident visitors, including procuring visas, tickets, transport bookings, travel allowances and coordinating with travel agents.
• Provide event planning and management of various Bank functions when requested including booking venues, sending invitations, receiving and sitting guests and other logistics.

• Facilitate protocol services to the Bank’s Board members, Executive Staff and other senior stakeholders travelling by air or officiating outside station.
  • Facilitate the prompt settlement of bills and reconciliation of statements by the Bank to promote goodwill from service providers.
• Attend to sourcing of suitable venues form international and local conferences/seminars/meetings when requested and physically oversee the suitability of venues beforehand and smooth-running of the function including registration of delegates.
  • Provide hospitality services during the Bank’s participation at Trade Fairs/Exhibitions/Shows and other such functions when requested.
  • Ensure the required standard of etiquette is observed at all times during the execution of duties.
• Facilitate the creation of decorations in the main foyers of the Bank during the festive season.
  • To attend to all other matters that may be assigned by Supervisor.

  Qualifications and Experience
  • Grade 12 School Certificate with five (5) ‘O’ Levels (credit or better).
  • Diploma in Mass Communication, Public Relations, International Relations or equivalent.
  • Three (3) years relevant experience.

  Key Knowledge and Attributes
  • Excellent communication and interpersonal skills
  • Impeccable personal grooming and conduct
  • Observes behavioral etiquette
  • Initiative and creativity
  • Negotiation skills
  • Takes ownership of all responsibilities and honours commitments
  • Willingness to work unusual hours
  • High attention to detail
  • Computer literacy
  • Time management

  Conditions of service
  • Bank of Zambia Conditions of Service will apply.

  Work Hours:8

  Experience in Months: 36

  Level of Education: Associate Degree

Interested candidates should send their CVs