Procurement Assistant

  • Full Time
  • Lusaka

Puma Energy

About the job

Main Purpose:

Assist the Procurement Coordinator to effectively manage the procurement operations in line with the Puma framework(policies, procedures) and negotiate national materials, equipment, and supplies purchases. Coordinate shipments, customs clearance, and delivery of materials and supplies from abroad.

Knowledge Skills and Abilities, Key Responsibilities:


  • Processing Purchase orders , ensuring attachments are saved in the designated folder,Tracking orders till delivery
  • Maintains purchasing documents, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
  • Attend weekly stakeholder meetings and share report
  • Work closely with relevant stakeholders to ensure requests are delivered on time
  • Track Sourcing system times (GEP)
  • KYC suppliers in liason with coordinator
  • Maintain bi- weekly purchase order approval report
  • Participate in tender adjudication process to ensure pricing and conditions will result in effective contracting, Monitor the effectiveness of handling procedures and delivery of shipped product and /or repaired parts send abroad. Make recommendation for further improvement. Contact shipping agencies, transport companies, and customers to verify delivery prices and schedules.
  • Ensure that all stakeholders are aligned with the procurement and contracts plan and related objectives
  • Elaboration of purchase orders, control, file and guarantees. Processing, management and control of all payments to suppliers, contracts,. Input all purchases in our system
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit


Education & Experience:

  • Minimum 3 years of overall working experience in procurement, administration and projects
  • Fluency in written and spoken English
  • Excellent computer skills
  • Microsoft Navision knowledge is an added advantage

Skills & Competencies:

  • Excellent Excel skills (Including pivot tables, graphs and data analysis)
  • Partnership and Team work
  • Business and Operations awareness
  • Strong leadership
  • Ability to communicate financial information to non- finance personnel
  • Ability to analyze and document processes
  • Compliance management
  • Organizational and time management skills
  • Interpersonal Skills
  • Ability to work independently
  • Initiative and Enthusiasm
  • Keen to take on responsibility

Key Relationships and Department Overview:

  • Internal – All business functions across the group
  • External – Establishing and maintaining supplier relationships with key vendors
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