Procurement and Logistics Officer

Vacancy title:
Procurement and Logistics Officer

[ Type: FULL TIME , Industry: Manufacturing , Category: Transportation & Logistics ]

Jobs at:

BURN Manufacturing

Deadline of this Job:
Friday, May 03 2024

Duty Station:
Within Zambia , Lusaka, South – Central Africa

JOB DETAILS:
About the role
BURN is looking for a Procurement and Logistics Officer who will play a crucial role in managing the procurement process and ensuring efficient logistics operations in our Zambia office.
The role involves a combination of strategic planning, coordination, and attention to detail.

Duties and Responsibilities:
Procurement Responsibilities
• Place orders with various local and international suppliers and ensure proper follow-ups from the time the order is placed to receipt to ensure timely delivery.
• Prepare and conduct Requests for Quotations (RFQs) and review quotations, Bid Analysis
• Undertake negotiations with suppliers for value for money.
• Undertake research and due diligence on potential vendors.
• Compare and evaluate offers from suppliers.
• Monitor stock levels and place orders for replenishment as needed.
• Process end-user requests to Procurement Requests and Purchase Orders and follow up for approvals.
• Coordinate with warehouse staff to ensure proper storage planning for planned inbound deliveries.
• Ensure good communication, procedures and relationships are maintained with suppliers.
• Ensure coordination with engineering and warehouse teams for specifications and procurement/replenishment of spares, consumables, and parts.
• Undertake online purchases in conjunction with the finance department.
• Ensure filing of all procurement documents.
• Update weekly cash needs for cash planning. Plan for supplier payments based on negotiated terms.
• Undertake vendor appraisal and performance analysis.
• Maintain an updated Preferred Supplier List
• Any other roles as assigned by the supervisor.

Logistics Responsibilities
• Bid analysis of import and export quotes for inbound and outbound shipments.
• Process export documents for all shipments of products out of Nigeria.
• Track all inbound and outbound shipments including courier from point of dispatch to receipt, update status and maintain records of the same. Communicate and update stakeholders about shipment status.
• Drive cost efficiency and reductions in logistics for BURN Manufacturing.
• Coordinate and undertake documentation for all inbound and outbound shipments.
• Coordinate with the distribution team on the use of company trucks and vehicles for reverse logistics for inbound shipments.
• Undertake filing and proper keeping of records related to inbound and outbound logistics.
• Coordinate inbound and outbound shipment of parts, samples, spares etc using courier providers and track delivery.
• Address shipment delays and challenges with customs, shipping lines and pertinent stakeholders.
• Follow up on timely clearing of shipments and offloading at the planned destinations.
• Ensure accurate documentation for all inbound and outbound shipments.
• Handle freight consolidation, cost analysis, routing, and scheduling logistics.
• Follow up closely with the clearing and shipping agencies regarding the shipments and delivery of all cargo.
• Analyse logistics challenges and suggest solutions.
• Source for most competitive transport, logistics and shipping lines and onboard.

Skills and Experience:
• 3 Years of hands-on experience in Procurement
• Degree in Supply Chain, Procurement or equivalent
• Good skills in Excel spreadsheets.
• Experience in handling imports is an added advantage.
• Hands-on experience with ERP systems – preferably Microsoft NAV
• Critical thinking and problem-solving skills
• Willing to put in extra hours to meet goals.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Interested candidates should send their CVs