Personal Assistant

Dangote Industries Limited

About the job

A personal assistant (PA), sometimes called the Executive Secretary or Personal/Private Secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. Personal Assistants (PAs) often act as the Director’s first point of contact with people from both inside and outside the organization.

Key Duties And Responsibilities

  • Devising and maintaining office systems, including data management and filing;
  • Arranging travel, visa and accommodation; and occasionally traveling with the director to take notes or dictations at meetings or to provide general assistant during presentations;
  • Screening phone calls, inquiries and requests, and handling them when appropriate;
  • Drafting and typing Memoranda, Letters and any other communication
  • Responsible for maintaining a sound filing system for correspondence and other documents held in the office of the Plant Director
  • Receiving, recording, monitoring and co-coordinating business correspondence
  • Receiving and screening of visitors
  • Screening and re-routing business and personal telephone calls appropriately
  • Fixing appointments for the Plant Director
  • Scanning/Photocopying copies for Plant Director’s Office
  • General office management.
  • Any other duties as assigned by the Assistant Director

Requirements

  • Grade twelve (12) School Certificate or Equivalent
  • Minimum Typing Speed 45/55 wpm and Shorthand speeds 90/100 wpm
  • Bachelor’s degree/Diploma in Secretarial/Management Studies/Business Studies/Social Science will be an added advantage
  • Member of the Professional Secretaries Association of Zambia will be an added advantage
  • Minimum of Three to Five (3-5) year’s experience in procurement and supply chain
  • Proficiency in Microsoft office suits/SAP applications
  • A team player who demonstrates patience, flexibility and honesty
  • Be willing and able to meet tight deadlines and work long hours when required
  • A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadline
  • Confidentiality.

Desired Skills and Experience

  • Answer Phones
  • Calendaring
  • Database
  • File Systems
  • Office Administration
  • Outlook
  • Personal Shopping
  • Travel Arrangements
  • Vendor Management
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