Grants, Risk and Compliance Specialist

Vacancy title:
Grants, Risk and Compliance Specialist, Lusaka

[ Type: FULL TIME , Industry: Health Care , Category: Management ]

Jobs at:

Diligent Health Initiatives Limited

Deadline of this Job:
Wednesday, May 15 2024

Duty Station:
Within Zambia , Lusaka, South – Central Africa

JOB DETAILS:
The Grants, Risk and Compliance Manager supports the CFO and DHI in ensuring grant monitoring, internal audit and compliance with statutory and donor requirements, spot checking the finance, operations and program functions.

Roles and Responsibilities
• Adhere to DHI’s personnel, program, finance, operations, and fraud management policies.
• Review grant agreements against DHI systems and policies. Identifying the gaps and assisting in developing systems and procedures that would enable full compliance with the contractual obligations
• Understand and monitor contractual sub-recipient special award condition requirements
• Review and reconcile monthly sub-award financial reports, supporting documents and cash advance requests. Provide feedback to the sub-recipients on the status of their financial reports
• Conduct sub-recipient field reviews of financial transactions, checking for compliance with the award regulations, local laws, and sub-recipient policies and procedures. Provide a report and status of log issues for the period under review
• Conduct sub-recipient capacity-building activities based on findings of the reviews of financial records and reporting
• Prepare payments for sub-recipients monthly and liaise with finance to ensure timely advances, reconciliations, and/or invoicing
• Upload all the sub-recipient invoices/financial reports on one drive and keep physical files updated
• Manage sub-award compliance and process sub-award modifications. With the guidance of the supervisor, prepare sub-award modifications for any changes to the sub-award, ensuring dual execution and complete files. Review and keep an up-to-date sub-recipient budget and obligation tracking
• Oversee the annual and final sub-award financial closeouts
• Liaise with DHI Finance Manager on project-specific compliance spot checks.
• Spot check program, financial, procurement, and other documentation/transactions for the project
• Perform other audit-related functions as assigned by the CFO when the need arises.
• Review Procurement files and procurement processes periodically for high-value amounts
• To ensure that adequate financial control measures are implemented
• Provide budgetary control information related to program financial burn rates

Position Competencies, skills and qualifications
• Bachelor’s in finance, accounting, business, economics or related field with a minimum of 7 years of direct work experience in financial, grants or contracts management in Zambia with senior-level responsibility for project administration and finance.
• Full ACCA or CIMA Qualification or Equivalent, ZICA membership is mandatory
• Experience with various donor rules and regulations
• Excellent verbal and written English.
• Proven record of systems strengthening and internal controls.
• Ability to take initiative and lead teams. Supervisory, coaching and management experience required.
• Proficiency in Microsoft Word and Excel required.

Supervision and Reporting
The Grants, Risk and Compliance Manager will report to the CFO

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Interested candidates should send their CVs