Administrative Assistant

  • Full Time
  • Lusaka
  • Applications have closed

US Embassy

Vacancy title:

Administrative Assistant

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at: US Embassy

Deadline of this Job:

Friday, February 23 2024

Duty Station:

Within Zambia , Lusaka, South – Central Africa



Hiring Path:

  • Open to the public

Who May Apply/Clarification From the Agency:

For USEFM – FP is 06. Actual FP salary determined by Washington D.C.

  • All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type


Appointment Type Details:

  • Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (06 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:


Relocation Expenses Reimbursed:


Travel Required:

Occasional Travel

Occasional Travel required for training and other official duties.


Incumbent serves as Administrative and Budget Operations Manager for the Office of Security Cooperation (OSC). Incumbent assists in coordinating security assistance and cooperation programs funded by Department of State and Department of Defense (DOD) and is the primary financial point of contact (POC) with United States Africa Command Head Quarters (US AFRICOM HQ). Incumbent is responsible for performing a complete range of budget administration and control for U.S. security cooperation activities in Zambia to include planning, formulating, monitoring, and managing multiple OSC budgets under different appropriations and performing financial analysis of contracts and vouchering transactions. Responsible for resource management accountability, inventory holding, and logistics management. Incumbent further serves as an administrative liaison between OSC and host nation defense force providing concise and well-structured correspondence in both written and oral form. Serves as an alternate IMET program manager and performs driving duties when required.

Qualifications and Evaluations


EXPERIENCE: Three years of administrative experience dealing with budgets/accounting.

JOB KNOWLEDGE: Knowledge of office operations. Knowledge of computer applications (Word, Excel, Web-based data entry), budget management (use of advanced spreadsheets) and administrative correspondence. Knowledge of accounting principles. Knowledge of local business practices.

Education Requirements:

Bachelor’s degree required with a specialty in accounting, business administration, information systems, international affairs, or natural/physical science.


LANGUAGE: Fluent English Reading/Writing/Speaking is required. Fluent Nyanja or Bemba Reading/Writing/Speaking is also required.

SKILLS AND ABILITIES: Strong organizational, analytical, writing, and communication skills. Good attention to details. Ability to work independently and make timely and effective recommendations that balance risk and practicality. Must be able to take initiatives and appropriate follow-up actions. Must be able to utilize a checklist and track required action by external offices to manage program timelines. Ability to use Microsoft Word, Excel and Adobe. Must have good typing skills. Must have a valid Driver’s License.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info


Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lusaka, Zambia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Interested candidates should send their CVs

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