Admin and Procurement Supervisor

Vacancy title:

Admin and Procurement Supervisor

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

Talent House

JOB DETAILS:

About the role:

Our client is seeking a skilled individual to join their team as an Admin and Procurement Supervisor, this is a temporary position valid for 3 months. The role holder will manage all office administrative and procurement duties, ensuring the smooth running of the office and providing quality service to all internal and external clients.

Key Responsibilities:

• Assist in the selection of appropriate suppliers and contractors, in order to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing.
• Draft appropriate service level agreements to properly evaluate the performance of suppliers, and report on this monthly.
• Work with internal stakeholders to determine procurement needs, quality and delivery requirements
• Place timely orders for office supplies and assets and manage the asset register.
• Monitor, evaluate and improve supplier performance according to relevant SLAs.
• Develop and/or adapt the company’s procurement policies and recommendations
• Maintain good relationships with suppliers and renegotiate prices regularly.
• Oversee the front office by ensuring incoming calls or emails are answered
• Monitor and oversee the general cleanliness of the office.
• Coordinate meetings and functions for the office
• Manage and properly account for petty cash issued to facilitate general office activities.
• Manage all travel, hotel & airport transfers for employees (the service will be for all Zambia employees)
• Responsible for office administration payments within approved expense limits and they are made within a reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
• Maintain and file all business records systematically.

Requirements:

• Business-related bachelor’s degree or equivalent
• 3 to 5 years Previous experience as a Procurement Officer, Office Administrator or similar position
• Experience registering and handling service providers

Knowledge of customer service, office management and basic bookkeeping procedures

• Ability to create a positive impression with the most professional, courteous and expedient manner and to continually strive for superior client service.
• Enjoys dealing with people daily and is tolerant to different kinds of people whilst remaining assertive.
• Computer literacy and able to adapt to new software and applications quickly
• Accounting software is an advantage
• Strong interpersonal and communication skills

Compensation:

The incumbent will receive a gross salary of K10,000

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Interested candidates should send their CVs