Admin and Procurement Supervisor

  • Full Time
  • Lusaka

Talent House

Vacancy title:

Admin and Procurement Supervisor

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

Talent House


About the role:

Our client is seeking a skilled individual to join their team as an Admin and Procurement Supervisor, this is a temporary position valid for 3 months. The role holder will manage all office administrative and procurement duties, ensuring the smooth running of the office and providing quality service to all internal and external clients.

Key Responsibilities:

  • Assist in the selection of appropriate suppliers and contractors, in order to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing.
  • Draft appropriate service level agreements to properly evaluate the performance of suppliers, and report on this monthly.
  • Work with internal stakeholders to determine procurement needs, quality and delivery requirements
  • Place timely orders for office supplies and assets and manage the asset register.
  • Monitor, evaluate and improve supplier performance according to relevant SLAs.
  • Develop and/or adapt the company’s procurement policies and recommendations
  • Maintain good relationships with suppliers and renegotiate prices regularly.
  • Oversee the front office by ensuring incoming calls or emails are answered
  • Monitor and oversee the general cleanliness of the office.
  • Coordinate meetings and functions for the office
  • Manage and properly account for petty cash issued to facilitate general office activities.
  • Manage all travel, hotel & airport transfers for employees (the service will be for all Zambia employees)
  • Responsible for office administration payments within approved expense limits and they are made within a reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
  • Maintain and file all business records systematically.


  • Business-related bachelor’s degree or equivalent
  • 3 to 5 years Previous experience as a Procurement Officer, Office Administrator or similar position
  • Experience registering and handling service providers

Knowledge of customer service, office management and basic bookkeeping procedures

  • Ability to create a positive impression with the most professional, courteous and expedient manner and to continually strive for superior client service.
  • Enjoys dealing with people daily and is tolerant to different kinds of people whilst remaining assertive.
  • Computer literacy and able to adapt to new software and applications quickly
  • Accounting software is an advantage
  • Strong interpersonal and communication skills


The incumbent will receive a gross salary of K10,000

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Interested candidates should send their CVs

To apply for this job email your details to

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