Talent House
Vacancy title:
Admin and Procurement Supervisor
[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]
Jobs at:
Talent House
JOB DETAILS:
About the role:
Our client is seeking a skilled individual to join their team as an Admin and Procurement Supervisor, this is a temporary position valid for 3 months. The role holder will manage all office administrative and procurement duties, ensuring the smooth running of the office and providing quality service to all internal and external clients.
Key Responsibilities:
- Assist in the selection of appropriate suppliers and contractors, in order to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing.
- Draft appropriate service level agreements to properly evaluate the performance of suppliers, and report on this monthly.
- Work with internal stakeholders to determine procurement needs, quality and delivery requirements
- Place timely orders for office supplies and assets and manage the asset register.
- Monitor, evaluate and improve supplier performance according to relevant SLAs.
- Develop and/or adapt the company’s procurement policies and recommendations
- Maintain good relationships with suppliers and renegotiate prices regularly.
- Oversee the front office by ensuring incoming calls or emails are answered
- Monitor and oversee the general cleanliness of the office.
- Coordinate meetings and functions for the office
- Manage and properly account for petty cash issued to facilitate general office activities.
- Manage all travel, hotel & airport transfers for employees (the service will be for all Zambia employees)
- Responsible for office administration payments within approved expense limits and they are made within a reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
- Maintain and file all business records systematically.
Requirements:
- Business-related bachelor’s degree or equivalent
- 3 to 5 years Previous experience as a Procurement Officer, Office Administrator or similar position
- Experience registering and handling service providers
Knowledge of customer service, office management and basic bookkeeping procedures
- Ability to create a positive impression with the most professional, courteous and expedient manner and to continually strive for superior client service.
- Enjoys dealing with people daily and is tolerant to different kinds of people whilst remaining assertive.
- Computer literacy and able to adapt to new software and applications quickly
- Accounting software is an advantage
- Strong interpersonal and communication skills
Compensation:
The incumbent will receive a gross salary of K10,000
Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree
Interested candidates should send their CVs