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ZCAS
Vacancy title:
Accounts Assistant
[ Type: FULL TIME , Industry: Education, and Training , Category: Accounting & Finance ]
Jobs at:
ZCAS
Deadline of this Job:
Thursday, February 29 2024
Duty Station:
Within Zambia , Lusaka, South – Central Africa
Summary
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JOB DETAILS:
Job Purpose:
Reporting to the Assistant Financial Accountant, the position is responsible for the maintenance of financial records in order to facilitate preparation of financial statements.
Main Duties And Responsibilities:
- Raises receipts in the cash books as deposited by students in all the bank accounts each working day.
- Compares receipts raised in the cash books with the bank statement and issues receipts for all deposits not receipted by receipting identified deposits to fees received in advance.
- Raises Debit/Credit Notes for all receipts posted in respect of fees received in advance as soon as the students provide evidence of deposits and passes on the Debit/Credit Note to the supervisor for approval.
- Prepares Journals to capture the Debit Notes for approval by the supervisor daily.
- Prepares the Petty Cash Journal for review by the supervisor for every petty cash reimbursement.
- Files all approved Debit/Credit Notes with supporting documentation in a sequential order daily.
- Files all approved Payment Vouchers in sequential order daily.
- Receives all documentation for vendors and commitments and prepares a payment schedule for presentation to the supervisor.
- Captures all vendor invoices as received from the supervisor and prepares the Journal for review by the supervisor.
- Captures the approved payment schedule onto the online banking systems and prepares payment voucher(s) and payment journal for review by the supervisor.
- Records all payment vouchers in a sequential order in the respective bank payment register as soon as payments are raised.
- Sends payment confirmations for all vendors and staff payments once payments are fully approved.
- Provides the Procurement Officer with the payment confirmation as soon as payments are fully completed for all advance payment requests.
- Demands for payment receipts from vendors for advance payments as soon as payments are completed.
- Attaches payment receipts to payment vouchers and files payment vouchers and payment receipt confirmations once received from venders.
- Prepares creditors reconciliation for review by the supervisor by the 5th of every month.
- Reconciles the General Ledger accounts by the 5th of every month.
- Prepares correct entries to General Ledgers accounts by the 5th of every month in readiness for preparation of Management Accounts.
- Provides promptly all the required information during internal and/or external audits (schedules, reconciliations, vouchers, receipts, explanations, etc)
- Promptly attends to internal/external audit queries to facilitate smooth audits within the agreed time limits.
- Attends to all customer queries regarding invoicing procedures, examination entries, bank details, debit notes and credit notes, etc.
- Performs any other duties lawfully assigned by the supervisor from time to time.
Qualifications, Experience And Skills:
- Grade 12 Certificate with a minimum of five (5) “O” levels including English and Mathematics.
- Diploma in Accountancy or its equivalent.
- Two (2) years practical work experience in the field.
- Must be a fully paid-up Member of the Zambia Institute of Chartered Accountants for the year 2024.
- Must be Computer literate.
Work Hours: 8
Experience in Months: 24
Level of Education: Postgraduate Degree
Job application procedure
- Signed applications with detailed Curriculum Vitae, certified copies of certificates and contact details (address/telephone/email) of at least two (2) traceable referees should be sent to the address below on or before 23rd February 2024. The position should be clearly marked on the envelope.
- Please note that only short-listed candidates shall be responded to.
- Applications should be sent to:
- The Board Secretary
- Zambia Centre for Accountancy Studies
- P.O. Box 35243
- Dedan Kimathi Road
- LUSAKA
Interested candidates should send their CVs