2 procurement Assistants

Vacancy title:

2 procurement Assistants

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Transportation & Logistics ]

Jobs at:

Electoral Commission of Zambia

Deadline of this Job:

Friday, April 12 2024

Duty Station:

Within Zambia , Lusaka, South – Central Africa

JOB DETAILS:

PURPOSE OF THE JOB

To conduct procurement of goods and services on behalf of client departments in line with the Commission’s strategic objectives.

REPORTING ACCOUNTABILITY

This position reports to the Assistant Procurement Officer.

MAIN DUTIES

• Receives specifications of requirements and prepare enquiries and ensure dissemination of the same to prospective bidders;
• Assist in the implementation of cost saving measures in line with procurement Commission policies and procedures:
• Ensure contractual obligations such as delivery times, quality and specifications adherence and payment terms;
• survey the market before executing the procurement
• conducting procurement activities in line with the approved processes and procedures to reflect the requirement of the relevant laws, policy of the
• Commission and best procurement practices
• Conducting tender closing and opening sessions in a transparent manner;
• filling orders and payment requests in line with the documentation required to fulfil requests;
• Distribution of necessary documentation for the meetings;
• Filing of minutes, supply contracts, service contracts and other procurement records;
• Assist in the preparation of contract status reports and ensure that they are submitted for decision making;
• Assist in the implementation of the Commission’s process for vendor management, including resolving of problems between suppliers and client departments; and
• Performs any other related duties that the Supervisor may reasonably request from time to time.

QUALIFICATIONS AND EXPERIENCE

• Full Grade Twelve (12) Certificate or its equivalent
• Chartered Institute of Purchasing and Supplies (CIPS) level IV Diploma or Zambia Institute of Purchasing and Supply (ZIPS) level IV or equivalent
• Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS)
• Good Knowledge of SAP or any other ERP System
• Two (02) years post qualifying relevant experience in Procurement.
• Experience in a quasi-government institution added advantage.
• Knowledge of Public Procurement Act and Regulations

PERSONAL ATTRIBUTES

• Non-partisan
• Honest and reliable with moral strength.
• High degree of attention to detail. 4. Ability to work with minimum supervision.

SKILLS

• Inter-personal and communication skills.
• Analytical and organizational skills.
• Report writing and general written and oral presentation skills
• Good Computer Skills

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Interested candidates should send their CVs