2 procurement Assistants

  • Full Time
  • Lusaka

Electoral Commission of Zambia

Vacancy title:

2 procurement Assistants

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Transportation & Logistics ]

Jobs at:

Electoral Commission of Zambia

Deadline of this Job:

Friday, April 12 2024

Duty Station:

Within Zambia , Lusaka, South – Central Africa



To conduct procurement of goods and services on behalf of client departments in line with the Commission’s strategic objectives.


This position reports to the Assistant Procurement Officer.


  • Receives specifications of requirements and prepare enquiries and ensure dissemination of the same to prospective bidders;
  • Assist in the implementation of cost saving measures in line with procurement Commission policies and procedures:
  • Ensure contractual obligations such as delivery times, quality and specifications adherence and payment terms;
  • survey the market before executing the procurement
  • conducting procurement activities in line with the approved processes and procedures to reflect the requirement of the relevant laws, policy of the
  • Commission and best procurement practices
  • Conducting tender closing and opening sessions in a transparent manner;
  • filling orders and payment requests in line with the documentation required to fulfil requests;
  • Distribution of necessary documentation for the meetings;
  • Filing of minutes, supply contracts, service contracts and other procurement records;
  • Assist in the preparation of contract status reports and ensure that they are submitted for decision making;
  • Assist in the implementation of the Commission’s process for vendor management, including resolving of problems between suppliers and client departments; and
  • Performs any other related duties that the Supervisor may reasonably request from time to time.


  • Full Grade Twelve (12) Certificate or its equivalent
  • Chartered Institute of Purchasing and Supplies (CIPS) level IV Diploma or Zambia Institute of Purchasing and Supply (ZIPS) level IV or equivalent
  • Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS)
  • Good Knowledge of SAP or any other ERP System
  • Two (02) years post qualifying relevant experience in Procurement.
  • Experience in a quasi-government institution added advantage.
  • Knowledge of Public Procurement Act and Regulations


  • Non-partisan
  • Honest and reliable with moral strength.
  • High degree of attention to detail. 4. Ability to work with minimum supervision.


  • Inter-personal and communication skills.
  • Analytical and organizational skills.
  • Report writing and general written and oral presentation skills
  • Good Computer Skills

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Interested candidates should send their CVs

To apply for this job email your details to jobszentuthuko@yahoo.com

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